Jarnes A/S ("Jarnes", "we", "us" or "our") is committed to protecting the confidentiality, integrity and availability of our customers', employees', suppliers', applicants' and other stakeholders' information, including personal data. This external privacy policy contains information about Jarnes' processing of personal data as a data controller.
Our treatment activities
Below, you can read more about who we process personal data about, what information is processed, for what purposes the data is processed and the basis of processing.
Customers
We collect and process personal data in connection with customer administration. We collect only the personal data necessary for the agreed purposes.
What information is collected
General personal data, including information about the name, address, telephone number, e-mail address and account details of customers. We often also process the name, telephone number and e-mail address of the customer's contact persons.
Purposes for which the information is collected and the basis for collection
We process general personal data for the purpose of performing an agreement or complying with a contract with the customer, including;
The processing of personal data is also necessary for Jarnes to pursue a legitimate interest in administering, managing and developing our business and services, including;
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Strengthening our relationship with customers
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Developing our business and services by identifying customer needs and paying attention to their industries
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Carrying out statistical processing and business development
Suppliers
We collect and process personal data about our suppliers, including individuals employed by suppliers.
What information is collected
We process only general information, including contact details.
For what purposes is the information collected
We process the personal data for contract management purposes, as well as to receive goods and services from our suppliers. Our basis is for the performance of agreements and contracts to which suppliers are party.
Applicants
When you apply for a job with us, we receive and process a number of personal data about you.
When is the collection
When you send either an invited or unsolicited application to Jarnes, your personal data is collected. You can choose to send your application through several channels, including the form under the "Job" function at www.jarnes.net, to any specified email address, or directly to our address; Håndværkervej 34, 9320 Hjallerup.
What information is collected
The collection includes only general information typically linked to a CV, including name, address, telephone number and e-mail address. You decide whether to attach a portrait photo, references, certificates or diplomas. By submitting this information to Jarnes, you automatically consent to us recording and processing your information.
For what purposes is the information collected
The purpose of collecting personal data about you in the recruitment process is to assess whether you are a qualified candidate for a position at Jarnes.
Information from Social Media
When recruiting for positions with a focus on customer and collaborative relationships, it may be appropriate for us to conduct a search on social media, including LinkedIn and Facebook.
We use the balancing of interests rule in Article 6 (1) (f) of the GDPR as a legal basis to obtain information about candidates from social media. We do this in order to assess whether you have a profile that fits the company and the specific position.
Information from previous employer
For some positions, it is necessary to obtain references from previous employers. If we obtain references from one or more of your previous employers, we will record the information we receive.
We use your consent under Article 6(1)(a) of the Data Protection Regulation as the legal basis for processing this data and you will therefore be asked to give your consent before we contact one or more of your former employers. You can withdraw your consent at any time. You can do this by contacting us using the contact details above. If you withdraw your consent, it will only take effect from that moment. It therefore does not affect the lawfulness of our processing of the data up to the point at which you withdraw your consent.
Keep application for later recruitment
In some situations, even if you have been rejected, we may want to keep your application for future recruitment. If we want to save your application, we will ask for your consent to this.
Visitors to Jarnes' websites
We collect your personal data that you provide on Jarnes' websites; www.jarnes.dk and www.jarnes-shop.dk.
When is the collection
When you visit www.jarnes.dk or www.jarnes-shop.dk, you will be informed about the collection of your personal data. Use of services on Jarnes' websites, such as ordering goods or applying for a job, requires you to provide certain personal data. The same applies if you subscribe to our newsletters.
What information is collected
The personal data that Jarnes collects includes your name, address, telephone number, e-mail address, company address, job title and similar identifying information, as well as account information when ordering goods online. When applying for a job, you choose whether you want to add additional supporting documents such as references, certificates or diplomas, as described above.
For what purposes is the information collected
Jarnes collects your personal data in order to provide a given service or to send you newsletters and other information about our company and our products. In addition, Jarnes collects your personal data for internal market research, targeted marketing and statistics.
Our basis for processing personal data is, therefore, your consent or for Jarnes to pursue a legitimate interest in developing its business and customising its marketing.
Jarnes' use of cookies
We refer to our cookie policy.
Processor safety
Jarnes strives to protect the quality and integrity of your personal data to the best of its ability. Therefore, Jarnes has implemented special security measures to this effect.
Source
Jarnes collects personal data directly from you.
Disclosure of personal data
Only selected persons from the administration have access to the personal data, and therefore personal data in Jarnes is only processed by employees for whom it is relevant. We only disclose personal data when we have a lawful basis to do so and the security measures are in place.
We also use third parties in the form of subcontractors, referred to as data processors, in connection with the provision of services, hosting, recruitment, IT and the sending of newsletters. Such third parties may in this context be entrusted with personal data necessary for them to provide the agreed service
Jarnes enters into the agreements necessary to ensure that security is in place to protect personal data and comply with our data protection obligations. If the transfer takes place to a third country outside the EU, the agreement will only be concluded with companies that are party to the Privacy Shield agreement.
Storage of personal data
Jarnes deletes personal data when there is no longer a legitimate work-related purpose for processing them. Personal data related to customers and suppliers are kept for as long as the relationship is relevant, while applications from candidates who are not hired by the company are generally kept for up to 6 months after the rejection of the candidates. Please note that we continue to store personal data on our backup, although personal data will be deleted from Jarnes' other systems.
Your rights
As a data subject, you have certain rights which Jarnes, as data controller, is obliged to fulfil.
You can contact Jarnes and get insight into what personal data Jarnes processes about you, as well as have any incorrect personal data corrected. You can also have your personal data deleted if you no longer wish your personal data to appear at Jarnes. Furthermore, you can contact Jarnes if you wish to exercise your right to data portability.
When we process personal data based on your consent, you have the right to withdraw your consent at any time. To withdraw your consent to our processing of your personal data, please contact us. If you no longer wish to receive emails from us with news from Jarnes, you can easily unsubscribe by clicking on "unsubscribe newsletter" in the relevant email, or you can contact us at:
info@jarnes.dk.
Changes to this Privacy Policy
We recognise that transparency is an ongoing responsibility. We will therefore regularly review and update this Privacy Policy.
Privacy policy updated (08.05.2018)
Contact
Data controller is Jarnes A/S, CVR-nr. 50737616, located at Håndværkervej 34, 9320 Hjallerup, Denmark
If you wish to exercise your rights as described above, or if you have any questions about our processing of your personal data or this Privacy Policy, please contact us.
Telephone: +45 98 28 15 55
E-mail: info@jarnes.dk
Complaint
If you wish to complain about our processing of personal data, please send an email with the details of your complaint to info@jarnes.dk. We will process the complaint and get back to you.You also have the right to complain to the Data Protection Authority about your rights and about Jarnes' processing of your personal data. For more information on how to complain to the DPA, please visit the DPA website www.datatilsynet.dk.
Rules
The rules that apply to Jarnes' processing of your personal data can be found in:
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Personal Data Act (until 25 May 2018)
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Data Protection Regulation (after 25 May 2018)
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Data Protection Act (After 25 May 2018)
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Marketing Act